How to Write an Application: A Beginner’s Guide

How to Write an Application: A Beginner’s Guide

How to Write an Application

 An application letter is essential when you are applying for a job. While CV contains personal information about you, the application letter expresses that you are interested in a job. Considering the importance of this document, it becomes necessary to learn how to write an application letter.

Writing an application letter does not come easy. You have to impress the employer or recruiter so they are interested to ask you to join an interview. Whether you are fresh graduates or applicants who are tired of getting rejected, scroll through the page!

What Is an Application Letter?

An application letter is a document submitted to a company or employer to show your interest in a specific job vacancy. Also known as a cover letter, it highlights your achievement and skills to get the attention of the hiring manager.

A good application letter should highlight your key qualifications and assure the employer that they should select you for an interview. It should impress the hiring manager and make you a shortlisted candidate among others.

Writing a job application letter can be daunting, especially if you don’t have such experience before. It is a different letter you used to write to a friend or relative. It must have the power to convince potential employers and hiring managers that you are qualified for the position.

A unique thing about application letter is that appearance does count. Some recruiters see the documents at a glance and sort ones that do not meet their expectations in appearance, ranging from long to style to font size and spacing.

Most application letters are one-page documents so you have to make them short and concise. A letter that does not meet this expectation will be sorted out without being read by the recruiters. That means your opportunity to join the company will disappear.

Format and page margins also play a significant role in determining the journey of your application letter. It should be single-spaced with 1” margins. It uses standard alignment for documents, so remember to align it to the left.

What to Include

As with other formal documents, a formal application letter consists of several sections. A set of rules should be taken into consideration, so your application letter looks well-organized. Here’s a closer look at things to include in your cover letter.

1. Heading

Your letter should begin with your contact information, date, and employer’s contact. The contact information may include but not limited to name, address, email, and phone number. But when you are writing an email application letter, contact information should be written at the end.

2. Salutation

Salutation is a polite greeting to the employer or hiring manager. Use common salutations like “Dear Mr./Ms.” then followed by the last name of the person. It is important to perform small research before writing an application letter so you can write the right salutation.

3. Body

This is the main part of the letter. You can divide this section into three parts: a first paragraph that mentions the position you are applying for as well as where you saw the ads; a second paragraph that explains how you are qualified for the position; and a third paragraph where you say your thank you.

Another part of your body is complimentary close which closes your letter politely. You can use “Sincerely” or “Best Regards”. You also need to end the letter with your signature and name.

Tips to Write a Good Application Letter

Tips to Write a Good Application Letter

The process of writing an effective application can be tricky due to many aspects to take into consideration. Getting to know how to write an official application gives a huge help to simplify the process. Check out the following tips.

1. Write an Outline

Much like writing an essay, you need to write an outline when making an application letter. The outline plays a substantial role as it contains the structure of things you want to write in the document. It helps you keep on track so the application becomes sharp, brief, and concise.

This outline may contain what you want to achieve and how you could fit the position. With this structure planned already, it cuts your time when writing an application letter.

2. Use Format of Formal Business Letter 

An application letter or cover letter is one of the formal business letters, so it’s important to use business letter format. Write your contact information, date, and employer’s contact info at the heading. You also need to provide a salutation and signature at the end of the letter.

Using the format of a business letter allows a more professional appearance. Consider the alignment, spacing, and font that are commonly used in formal documents. So, your application letter will get the first impression of hiring managers.

3. Use Keywords

Most job listings emphasize the skills and abilities required for the position. Before writing an application, reread the job listing and circle any keywords consisting of skills or abilities emphasized in the post. Including these keywords help make your application stand out.

Additionally, having potential keywords mentioned in your application tells the recruiters that you would fit in the position. That means you have a bigger opportunity to be asked for in an interview.

4. Use a Formal Tone

Seasoned recruiters are able to sense your tone from the words you write. When writing an application letter for employment, be sure to show your respect to the recipient. Be polite, use formal language, and avoid using ambiguous words or abbreviations.

The most common mistake when writing an application is being overconfident. You may want to show that you are optimistic but the wrong choice of vocabulary will make you end up being marked as overconfident.

5. Make Time for Proofreading

Your recruiters won’t be happy to see punctuation, spelling, or grammatical errors on your application. Proofreading is the most effective method to see errors in your application letter, allowing you to fix it before sending them to the hiring manager.

Read the application carefully and slowly so you can notice any errors. If you don’t have much time, take benefits from spelling and grammar checker tools. These tools will help you proofread the application in a few seconds.

6. Use Template

Writing an application from the scratches can be overwhelming, especially if you are a newbie. Luckily, you can always use templates to make the process easier. This template helps you write an effective, organized, and simple application letter.

All you have to do is edit the template and build an application based on your personal information and experience. Thus, you can save a lot of time and effort when writing a job application. A lot of templates are available on the internet, so make sure to find trusty templates from reliable websites.

Things to Avoid When Writing an Application

Things to Avoid When Writing an Application

It’s true that everybody makes mistakes but be sure it does not happen when you are writing an application. While spelling errors and punctuation errors are unforgivable by hiring managers, there are some other things to avoid when you are writing an application letter.

1. Emphasizing Too Much on Yourself

Showing your qualifications and accomplishments is a must but emphasizing too much on yourself will fail the application. The hiring manager wants to know if you can do something for the company so their focus is on the company. It’s much better to tell them how your achievement can contribute to your duty.

2. Writing Every Single Job

You might be proud of jumping from one job to another in the last few years. However, sharing every single job you have ever had is not a good idea. Instead, it will make the recruiter weed you out. Not only does it make your letter crowded, but also it makes the recruiter confused.

Focus on jobs that are relevant to the position you are applying for. Tailor the application letter to describe your skills briefly and concisely so you don’t need to give a full description of every position you have ever had.

3. Writing about Your Personal Story

The recruiters are not interested to know why you relocated or were fired from the previous job. It’s not necessary to write something uncomfortable or struggles you have faced. Instead, focus on something positive that makes the recruiters interested to select you.

4. Writing a Long Application

There’s an unwritten rule that the application letter must be no more than 1 page long. Applicants who don’t know anything about this rule will write a long, tedious cover letter. Not surprisingly, the hiring manager will weed them out before reading.

Keep your application brief and concise. Focus on important aspects like your achievements, qualifications, and how it can help you deal with the position you are applying for.

5. Admiring the Company

While it’s good to write a piece of brief information that you know about the company, showing excessive admiration will not help. Avoid writing about how much you are obsessed with the company and how big your desire to work there.

Instead, you can tell the recruiting manager how you will serve and contribute to their development. But remember not to praise them too much.

6. Writing Typos

The last but not least, typos are unforgivable when it comes to writing an application. Based on research, around 70% of recruiters will dismiss an application with a spelling or punctuation error. Always proofread your cover letter before you send it.

Application Letter Examples

Application Letter Examples

If you can’t wait to start writing your first application letter, you should check out the following sample the application letter. Take a closer look at each section, things to write, and a tone used in the letter so you can write a good one.


Sample 1:

Scarlett Bushman

101 Oak Street

New Jersey, NJ 07002


January 3, 2021

Jonathan Peterson

Human Resources Manager

Bright Life Health Care

200 Apple Street 

New Jersey, NJ 07003

Dear Mr. Peterson,

I was very excited when I found that Bright Life Health Care is searching for an Administrative Assistant on As a seasoned admin with over five years of experience, I would be glad to help the company grow.

I have worked for a small company and I relish the chance to work with a great team. In my previous experience as an administrative assistant at Summer Healthcare, I have honed my skills by implementing an innovative scheduling system that increases budget efficiency for temp workers. I also perfected my computer skills and learned web design.

I have strong analytical skills, which are vital to achieving success in the field. I also obtained a bachelor’s degree in business administration from Harvard University. I am confident that my track record will make me an asset at Bright Life Health Care.

I am looking forward to discussing the Administrative Assistant position and my qualifications in more detail. I am available for discussion at your convenience. Thank you for your consideration.



Scarlett Bushman 


Sample 2:

Thomas Anderson

25 West Street

New York, NY 10001


December 14, 2020

Bill Smithson


Good Life Consulting

555 South Street

New York, NY 10001

Dear Mr. Smithson,

I was delighted when my coworker told me that Good Life Consulting is seeking a Human Resources Consultant with a minimum of five years of experience. I have a huge interest in this position and would love to contribute to the development of the company.

I worked for Smithsonian Consulting in human resources departments for seven years. I was responsible for providing support to the employees. I also relish finding solutions to HR problems and have strong communication skills, which would be an excellent asset for your company. In my previous experience, I worked with seasoned professionals who shared their experiences with me.

I would appreciate your consideration and hope to speak with you about your needs for the position.



Thomas Anderson


Are you ready to write an application yourself? Despite it has several rules to follow, you will be fine as long as you follow the guideline. Avoid doing mistakes as mentioned in the previous sections. If you need a little help, simply use a template and customize it with your personal information!

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